Constitution

1. Name

The name of the Association shall be “ Bishopstown Business Association” hereinafter referred to as the “Association”

2. Mission

To actively promote and represent the business community in the Bishopstown area and contribute effectively to the commercial and social life of the area

3.Objectives

3.1 To actively promote a business community in the Bishopstown area that is vibrant and prosperous. 3.2 To encourage and promote good business practice and business networking. 3.3 To act as a catalyst to encourage growth in the local economy. 3.4 To act as a forum for debate on issues affecting business in the Bishopstown area and to represent the interests of the members at local, regional and national levels. 3.5 To contribute to the social life of the Bishopstown area and to support the general residential community in the area. 3.6 To undertake such activities as may be deemed incidental or conducive to the attainment of the above objectives or any of them. 3.7 The Association shall not undertake trading activities and any surpluses of income over expenditure shall be applied for the objectives of the Association.

4. Membership

4.1 The number of members is unlimited. 4.2 Membership shall be open to members in business on their own account, companies, professional firms ; and organisations engaged in or interested in commerce, industry, trade, transport and business services. 4.3 Membership shall be open to members of the Bishopstown area and within a radius to be determined from time to time by the Committee. 4.4 There shall be three categories of members, ordinary, corporate and honorary. 4.5 Ordinary membership will be open to sole traders,partnerships or companies/businesses which are owner manager and employ less than 30 persons. 4.6 Corporate membership shall be open to larger companies/ business organisations and which are not owner managed. 4.7 The Committee shall have power to elect honorary members, not exceeding five in number, for a period of one year and renewable on a year to year basis by resolution of the Committee. 4.8 All applications for membership are subject to approval by the Committee. 4.9 Members shall be entitled to vote at meetings of the Association in accordance with this Constitution. 4.10 The Association Secretary shall maintain a record of all members.

5. Expulsion

5.1 The Committee shall have the power to expel a member at any time. 5.2 Notice of not less than 21 days and details of the matters giving rise to a proposed expulsion must be given to the member. 5.3 The member proposed for expulsion must be given reasonable opportunity to make representations to the Committee and to attend at a meeting called to consider the case and to be heard in defence.

6. Subscriptions

6.1 The financial year for the Association shall run from 1 July to 30 June. 6.2 The annual subscription and any entrance fees/other levies shall be determined from time to time by the Committee as they see prudent for the financial well being of the Association. Subscriptions and fees/levies may differ as between membership categories. 6.3 Changes to the annual subscription require ratification at the Annual General Meeting of the Association. 6.4 Annual subscriptions will be invoiced on 1 July each year and will be payable within 30 days. 6.5 Membership will lapse if subscriptions are not paid by 31 December each year. 6.6 Members joining after 1 January shall pay for only six months.

7. The Committee

7.1 The Association shall be run by a Committee comprising Chairman, Vice Chairman, Secretary, Treasurer and an additional group of up to six elected members. 7.2 The Committee shall be elected each year by ballot at the Annual General Meeting. Nominations for election shall be voted on by those members who are paid up and present ( physically or by proxy) at the Annual General Meeting. 7.3 The Committee may co-opt a member to fill a vacancy during the year. 7.4 The Committee shall meet as regularly as deemed necessary but not less than six times during the year. 7.5 The quorum for Committee meetings shall be four , one of whom will act as Chairman In the absence of the elected Chairman. 7.6 Voting at Committee meetings shall be confined to those present. A simple majority will be sufficient to carry any motion. In the event of a tie the Chairman shall have a casting vote. 7.7 Members shall declare an interest in any item where appropriate and withdraw when the vote is taken should the meeting so decide. 7.8 The Committee shall have responsibility for all monies received and all expenditure Incurred on behalf of the Association. All funds shall be expended for purposes/ objectives of the Association. 7.9 The Committee shall be the sole authority for the interpretation of this Constitution or any other bye laws adopted from time to time . The decision of the Committee upon any question of interpretation of these rules or on any matter affecting the Association and not required to be exercised or done by the Association in general meeting; or upon any matter affecting the Association and not provided by these rules shall be binding on the members.

8 Meetings

8.1 Each member has a right to submit a motion to a general meeting. All motions must be proposed and seconded and voted in accordance with Sections 8.4,8.5, 8.6, and 8.7. 8.2 The Annual general Meeting (AGM) shall be held annually within six months of the end of the financial year at which reports on activities and financial affairs shall be presented. 8.3 Notices of the AGM shall be sent to the members at least 14 days in advance of the Meeting. 8.4 Those entitled to vote at the AGM shall be paid up members of the Association. Only those present (either physically or by proxy) shall be entitled to vote. 8.5 Proposals to amend the Constitution or other Notices of Motion require to be submitted to the Secretary at least 7 days before the date of the AGM. Proposals can only be made by persons entitled to vote at the AGM and must be proposed by five paid up members. The Secretary shall ensure that any amendment determined by this section shall be reflected in the Constitution. 8.6 An extraordinary general meeting can be convened by written request to the Secretary by five paid up members and must be held within six weeks of the date of the request. Only those present (either physically or by proxy ) shall be entitled to vote at such a meeting. Notices of Motion for such a meeting shall be dealt with in accordance with sections 8.1 8.7 Each member attending a General Meeting shall have one vote on any motion indicated by a show of hands and each decision shall be decided by majority vote. A secret ballot at a General Meeting requires the support of the majority of the members present and entitled to vote. 8.8 Nominations for membership of the Committee require to be proposed and seconded and notified to the Secretary at least seven days prior to the AGM. 8.9 The election of Committee members at the AGM shall require a secret ballot unless otherwise determined by the majority of those present and entitled to vote. 8.10 Members shall declare an interest in any item where appropriate and withdraw when the vote is taken should the meeting so decide.

9. Trustees

9.1 The Committee shall act as Trustees on behalf of the Association . 9.2 The Committee shall have the power to open bank accounts in the name of the Trustees and to accept, borrow or raise money by any legal means, in the name of the Trustees for the purpose of the objectives of the Association. 9.3 The Committee in the name of the Trustees, shall have power to enter into Agreements with local authorities, local resident and community groups on behalf of the Association. 9.4 Borrowing powers of the Committee shall be determined by a majority vote of the members at a general meeting. Borrowing levels cannot be exceeded without authority from a further general meeting. 9.5 For purposes of the Association’s interest in property and/investments at least two Trustees shall be appointed by the Committee who shall deal with the property and/investments as directed by the Committee. Insofar as the assets of the Association may be deficient they and members of the Committee shall be indemnified against any liability and expenses incurred by them by reason solely of their position as Trustees or members of the Committee. In all cases where documents require to be signed by the Trustees, the signature of both Trustees shall be required.

10 . Minutes and Accounts

10.1 The Secretary shall maintain minutes of proceedings at General Meetings . These minutes shall be open to the inspection of any paid up member giving the Secretary reasonable notice in writing. 10.2 Accounting records shall be maintained by the Treasurer and shall be open to the inspection of any paid up member giving the Treasurer reasonable notice in writing.

11. Dissolution

11.1 The Association may be dissolved by a resolution passed at a general meeting of the Association. 11.2 The dissolution shall take effect from the date the resolution is passed and the Committee shall be responsible for winding up the assets and liabilities of the Association 11.3 On dissolution any surplus assets after payment of debts and liabilities shall be distributed to voluntary community groupings/charitable organisations based in Bishopstown area of the Association and as determined by the Committee.